Job Description

Scope of Work: Registering of internal and external documents Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence Generate the various document control reports as required Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff Maintain updated records of all approved documents and drawings and their distribution Maintain the documents and drawings in the Document Control office under safe custody, without any damage or deterioration, with easy traceability Maintain the files and control logs as required by the project Maintain document control registers/documents for incoming and outgoing project documents Maintain a master document register of the latest drawings on a project and ensure that all recipients receive the drawings they require as soon as new revisions of drawings are received Ensure that the latest revision and approval status of drawings is kept updated continuously Expedite responses to transmittals sent for review/comment Respond to queries regarding revision status of issued drawings/documents Manage the electronic and hard copy filing of project related technical documentation File and archive documentation to facilitate easy retrieval at a later date Liaise with the project team member for preparation of all technical submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process Input document data into the standard registers ensuring that the information is accurate and up to date Provide reports on the performance of the document management system Monitor and continuously improve the effectiveness of data management procedures and processes according to project objectives Qualifications More than 5 years of experience #J-18808-Ljbffr

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